Leo Block Alumni Center - Policies

All parties seeking use of the Leo Block Alumni Center must agree to center policies. Download a PDF version of the Leo Block Alumni Center use policies.

Usage Policies


Philosophy and Purpose
The Leo Block Alumni Center was established in 1996 to promote the welfare of the University of Denver through organized activities. It serves as a "home" or headquarters on campus for the following constituencies:

  • Office of Alumni Relations
  • University alumni groups
  • University students, parents of students, faculty and staff organizations and departments
  • Individual alumni, students, faculty and staff of the University
  • Community groups and individuals when sponsored by an Alumni Association member

Maximum Capacity
The following space is available for meeting, reception and special occasion use:

  • Library - 8 seated for dining, 50 for stand-up receptions
  • Conference Room - 30 seated for dining, 20 for board style meetings, 50 for receptions
  • Library and Conference Room combined - 80 for stand-up receptions
  • Alumni Gardens - 64 seated for dining, 200 for stand-up receptions (including inside use)

Catering
The Center kitchen is not equipped for on-site food preparation and does not furnish dishes, silverware, linens, glasses, coffee or coffeemaker. University food service or other approved caterers must provide these items. A suggested list of caterers is available from the Office of Alumni Relations at alumni@du.edu. The reserving host must be present when caterers arrive. It is advisable for caterers to be licensed and have $1,000,000 liability coverage naming the University of Denver as additional insured, and must have worker's compensation insurance and provide the University of Denver with a certificate of insurance.

Lessee and caterers are responsible for the physical set-up for events. Tables must not be removed from the conference room. Tables in the library can only be moved into the reception area. Following the event, the lessee is responsible for cleaning and disinfecting thoroughly the areas where food was prepared, served and consumed. All furnishings must be left in original locations. The kitchen must be left clean by the caterers. Any damages occurring to the Center or surrounding grounds will be the responsibility of the rental party and will be billed and payable within 30 days of the event. Leftovers must either be taken or disposed of. Do not leave any food or beverages in the refrigerator. There will be a minimum $50.00 fee if the Center is not left clean. Table pads for conference room and library are stored in the conference room closet and MUST be used for all functions serving food.

Alcoholic Beverages
Alcoholic beverages, which lessee supplies, may be served. Center facilities, however, are not licensed for the sale of alcohol; therefore, drinks may not be sold for cash, chips, tickets, or any other remuneration. If you will be providing alcoholic beverages to your group without direct or indirect charge to those attending your function, you must provide proof of Host Liquor Liability Insurance. University departments, in most instances, would be covered by the University umbrella insurance policy. Private groups, however, need to provide Host Liquor Liability Insurance coverage of $500,000. It is suggested that you contact your homeowner insurance carrier or DU Risk Management at 303-871-2354 for more information on obtaining this insurance coverage.

Alcohol may not be brought into the Center earlier than the time of the scheduled event and must be removed immediately following the event. Serving of red wine is not allowed because of stains on carpet, furniture and stone fireplace. Only persons 21 years of age or older may consume alcoholic beverages. Each individual or group sponsoring an event is responsible for enforcing state and local laws and campus policies.

Procedures for Reserving Center
Reserve the center for your event by calling 303-871-2701 or 800-871-3822 or download a PDF version of the application. The Center will be reserved on a first-come, first-served basis. Use of the Center will be prioritized as outlined in the Philosophy and Purpose section of this document, and any use is subject to approval by the Director of Alumni Relations. Cleaning and damage charges may be assessed.

Hours of operation:
Monday - Thursday 8:00 a.m. - 5:00 p.m.
Friday and Saturday 8:00 a.m. - 9:00 p.m.
Sunday 8:00 a.m. - 6:00 p.m.

Rental Rates
The lessee will be billed a rental fee of $25.00 per hour up to 8 hours, and then a flat rate of $200 per day will be applied. DU Alumni will not be charged for the first two hours. Rental of equipment, tables, chairs, etc. is the responsibility of the host and/or caterer and should be paid directly by lessee. Charges for use by DU Campus Departments will be charged directly to the budget number provided to our office.

Terms of Payment
An invoice or rental agreement will be issued in a timely manner prior to the scheduled event so that the agreement may be signed and payment made by the lessee two weeks in advance of the reservation. Any additional charges are also due upon receipt of invoice. Please make checks payable to the University of Denver. The Leo Block Alumni Center can also process payments to your credit card -- Visa, MasterCard or Discover.

Refund Policy: Refunds are available to parties giving more than a 24-hour cancellation notice.

General Policies and Information
Nothing may be taped, nailed or tacked to walls, windows, chair rails, stairways or ceiling.

Dancing is not allowed in the building or surrounding grounds. Musical ensembles are permitted on a strictly limited basis. Contact the Office of Alumni Relations at alumni@du.edu for guidelines.

Rentals such as: AV equipment, tables and chairs are allowed only with prior approval and must be removed from the premises immediately upon completion of event. Lessee is responsible for the rental of all equipment.

Lost or misplaced items are not the responsibility of the Alumni Association. To turn in lost items, please see the receptionist between 8:00 a.m. and 4:30 p.m., Monday through Friday.

Children are welcome at the Center, but must be supervised at all times by parents or guardians.

No pets or animals are allowed on the premises at any time unless authorized by Center staff or in the capacity of assisting the handicapped.

Candles must be encircled by glass. Votive candles are recommended, but not provided.
Smoking is not permitted in the Center or the surrounding gardens.

The upstairs offices are private and not available for use. In addition, the Office of Alumni Relations staff reserves the right to have access at all times to the upstairs offices.